A large HR function was spending roughly 20 hours every quarter manually compiling quarterly business review content, with no capacity to incorporate external benchmark data alongside it.
Our team designed and built a centralised analytics suite within Workday Prism - new custom data sets, external benchmark integration, and a single dashboard housing 36 reports across 50 HR metrics. QBR content that once took three working days now takes 10 minutes to produce. Delivered on time, within scope, and with a full knowledge transfer to the client's BAU team.
Project Overview
Client Background:
Our client utilized Workday Prism with existing data sets but faced a challenge in building out these sets to facilitate seamless reporting for their quarterly business reviews (QBR). Additionally, the client faced capacity constraints to incorporate external benchmark data into their analytics and build out the desired Reporting & Analytics suit.
Objectives:
Reduce the time taken to produce QBR content from days/hours to minutes.
Combine existing data with external benchmark data for comprehensive insights.
Create a centralized hub for QBR content, enabling managers to quickly retrieve key performance indicators (KPIs) through intuitive dashboards.
Making the most of existing applications and using Workday as the go-to tool for processing and delivery.
Project Process
Requirements Gathering: Engaged with business leaders to understand their specific needs and requirements for QBR content.
Analytics Build List: Agreed upon a comprehensive analytics build list, encompassing custom reports, dashboards, new prism data sets, and integration of external benchmark data.
Execution: Built out the capabilities, maintaining an agile method of working to bring in changes/amendments swiftly. Conducting extensive User Acceptance Testing (UAT) to ensure accuracy and functionality of the end product.
Deployment: Implemented the design live in Workday, with collaboration from the internal team, creating a user-friendly interface for seamless navigation and successful go live.
Knowledge Transfer: Provided a detailed knowledge transfer document to empower the client's Business-As-Usual (BAU) team with the intricacies of the new design.
Project Outcome
Drastic Time
Reduction
The QBR content production time was significantly reduced, shifting from circa 20 hours per quarter to 10 minutes.
New Prism
Data Sets
Designed and implemented new prism data sets to enhance data granularity and depth.
External Benchmark
Data Integration
Included external benchmark data, allowing the client to benchmark KPIs against industry standards.
Scalable and
Adaptive Solution
Delivered a robust solution capable of adapting to changing business needs while maintaining scalability.
On-Time and
Within Scope
Completed the project within the stipulated timeframe and budget, meeting project scope requirements.
Comprehensive
Analytics Suite
A suite of approximately 50 metrics targeted to provide a holistic view of HR analytics, all built within 1 dashboard containing 36 individual reports.
User-Friendly
Interface
Ensured a consistent look and feel across all delivered solutions, minimizing the learning curve for end-users.
Conclusion
This project exemplifies the power of technology and strategic planning in revolutionizing HR analytics. By seamlessly integrating Workday Prism capabilities, external benchmark data, and a user-friendly interface, our client is now equipped with a sophisticated HR analytics solution that not only meets their current needs but also positions them for future success.